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Enrolment Process
Step 1: Apply
Complete an online application form and your child’s name will be placed on a waitlist for the year of entry and year level you request. If your preferred year of entry is within the next three years for Prep to Year 11, our Admissions Team invites you to contact them regarding opportunities for a place prior to submitting an application: Wheelers Hill Campus admissionsWH@caulfieldgs.vic.edu.au phone: 03 8562 5222 or Malvern and Caulfield campuses admissions@caulfieldgs.vic.edu.au phone: 03 9524 6333.
Step 2: Processing of application
For students entering Year 7, the enrolment process begins three years prior to the preferred year of entry. For all other year levels, the enrolment process begins up to 18 months prior to the preferred year of entry year. Applications are accepted for all year levels, however our key intake years for each campus are:
Wheelers Hill Campus
- 3-year-old Kindergarten
- 4-year-old Pre-Prep (small intake)
- Prep (small intake)
- Year 5
- Year 7
- Years 9 to 11
Malvern Campus
- 3-year-old Kindergarten
- 4-year-old Pre-Prep
- Prep (small intake)
- Year 5 (small intake)
Caulfield Campus
- Year 7
- Year 9 (small intake)
- Years 10 to 11
All applications are processed and assigned a waitlist status according to our Admissions Policy. If your preferred year of entry is within the next three years from Prep to Year 11, our Admissions Team invite you to contact them regarding opportunities for a place prior to submitting an application: Wheelers Hills Campus admissionsWH@caulfieldgs.vic.edu.au phone: 03 8562 5222 or Malvern and Caulfield campuses admissions@caulfieldgs.vic.edu.au phone: 03 9524 6333.
Step 3: Progressing your child’s application
As your child’s year of entry approaches, you will receive an email asking for confirmation of your interest in enrolment for the level requested. This applies to students who have applied for key intake years only.
Step 4: Formal Offers
- Offers for entry at Year 7 will commence three years prior to the year of entry. This process can take several months to complete. All offers for other Year Levels will be sent 12 months prior to commencement. An interview with a senior staff member may form part of the offer process.
- For Entry into the Senior School (Years 10 & 11) current school reports and performance will be considered.
- For unsuccessful applications, you will receive written notification once the enrolment process has been finalised. This applies to students who have applied for key intake years only. The offer process can take several months to complete.
- For entry into ELC, children are required to be fully immunised.
Step 5: Confirmation of enrolment
- Once an offer is received, families should confirm their acceptance in writing using the ‘Acceptance of an offer for Enrolment’ provided. A non-refundable and non-transferable Confirmation of Enrolment fee of $2,000* is payable.
- Please see the Fee Schedule below for a complete list of fees and expenses.
- It is important that you advise the Admissions Office of any change in your contact details so that we have up-to-date information.
* Fees subject to change without notice.
Policies and Helpful Information
Contact our Admissions Team
Enrolment FAQs
What are your main intake years?
Wheelers Hill Campus
- 3-year-old Kindergarten
- 4-year-old Pre-Prep (small intake)
- Prep (small intake)
- Year 5
- Year 7
- Years 9 to 11
Malvern Campus
- 3-year-old Kindergarten
- 4-year-old Pre-Prep
- Prep (small intake)
- Year 5 (small intake)
Caulfield Campus
- Year 7
- Year 9 (small intake)
- Years 10 & 11
Where there are small intakes, our Admissions Team would welcome a phone call to discuss opportunities for a place prior to submitting an application.
What happens after I send in the application for enrolment?
Your child’s name is placed on a waitlist for the year level you requested. Please note that your child’s position on our waitlist is based on the date of their application. An application for enrolment does not guarantee admission. You can find more information about how we prioritise our waiting lists on the Admissions Policy.
It is important to keep your details up to date to ensure you do not miss any communication from the Admissions Team.
How likely is it that my child will be offered a place at Caulfield Grammar School?
We encourage you to contact the Admissions Team who will be able to give you the likelihood of your child being offered a place.
Where is my child on the waitlist?
Due to the changing nature of waitlists, it is difficult to advise your child’s actual position at any point in time. We encourage you to contact the Admissions Team who will be able to give you the likelihood of your child being offered a place.
My child has additional learning needs; how will you assess their application?
In addition to an internal review of the information supplied with your Pre-Enrolment Form, you and/or your child may be asked to participate in conversations/interviews with relevant staff and/or supply further documentation. The educational requirements of your child, and all students in your child’s cohort, are considered in order to ascertain if they can be reasonably accommodated.
My child has been offered a place but we would like to defer to another year. Are we guaranteed a place in that year level?
Offers of enrolment only apply to the specified year level, year of entry and campus. If you wish to change your child’s year and/or year level of entry after you have received an offer, you must notify the Admissions Team in writing. This does not guarantee a place to the year level you change to.
What are your fees?
Visit this page to view our fees – Scale of Fees & Business Notice.
How do I apply?
Applications are accepted online only, via the ‘Application for Enrolment’ option at the top of the page.
Can I apply for more than one year level?
No, you can only be on one waitlist at a time, however you can change your preferred entry year at any time by contacting the Admissions Team.
Can I apply for more than one campus?
No, you can only be on one waitlist and one campus at a time, however you can change your preferred campus by contacting the Admissions Team.
If I change my child from one waitlist to another, do I need to pay the application fee again?
The application fee does not need to be paid again if you transfer to another waitlist. You can change your preferred entry year at any time by contacting the Admissions Team.
When will I know if I will be offered a place?
For Year 7 applications, offers will be begin to be made three years before, when the child is in Year 4.
For other intake years, the Admissions Team will process offers the year before commencement. The majority of offers will be sent out in the first and second term but the process can sometimes take longer so some places can still be offered later in the year.
What do I need to do when I am sent an offer?
To accept the offer you will need to pay the non-refundable and non-transferable enrolment fee and the signed Acceptance of an Offer for Enrolment by the due date. This will confirm your child’s place.
Are there fees for accepting a place?
To confirm enrolment there is a non-refundable and non-transferable enrolment fee of $2,000 ($1,000 enrolment fee and $1,000 to be deducted from the first fee instalment). In the case of the ELC, an additional $2,500 prepayment is required for the final instalment of Prep tuition fees (total $4,500). If a student leaves prior to the completion of Prep, this $2,500 is non-refundable and non-transferable.
What happens if I accept the offer but later decide to defer to another year level?
If you decide to defer your confirmed place you will not be refunded any of your entry fee. Your child will go back on the waitlist with the original date of application. Your child will not be guaranteed a place at another year level.
Do you offer scholarships?
Caulfield Grammar School offers a range of scholarships from Year 5 to Year 11, please visit our Scholarships page for more information.
Do students wear a uniform?
All students from ELC to Year 12 wear a Caulfield Grammar School uniform, with variations to suit students of all year levels throughout the year.
Caulfield Grammar School introduced a new Academic uniform range in 2021 for all students which centres around a coordinated wardrobe of choice and comfort. Garments complement each other and can be worn all year round.